Records Division

The Records Division is staffed by three clerks in order to manage the information flow of police reports generated by police officers in the field, as well as detectives and other police personnel. These employees handle data entry and records releases to the public, the prosecuting entities to include the District Attorney’s Office, Solicitor General's Office, and City Prosecutor's Office, and other law enforcement agencies.

The Records Division also conducts background checks for applicants. Background checks must be requested in person. Individuals requesting a background check should bring a valid government issued ID and be prepared to complete a consent form. The cost associated with a background check is $30.00.

The Records Division is located in the Police Department at 5060 Union Street, Union City, Georgia 30291. The Records office is open from 8:00 AM to 4:00 PM. However, the helpful staff of the Records Division is committed to customer service, and understands that on occasion, records can not be picked up within these hours. Any requests for records outside of these official times can usually be accommodated by making arrangements with the Records staff. If you need after hours assistance, contact one of our records clerks at (770) 964-2288.

Open Records Request

The Police Department is committed to conducting business in a manner that complies with all legal requirements, fosters citizen confidence in the department, and promotes efficient and effective operations. The Department recognizes the importance of communicating information to citizens and other interested parties and will cooperate in supplying requested information which is considered a matter of public record. Initial incident and accident reports can be obtained from the Records Unit at the Police Department.

All other information included in a report/investigation can only be released through open records and must be requested in writing. Download a copy of the Open Records Request Form(PDF, 189KB).

Georgia Open Records Act (OCGA) §50-18-70 through 50-18-76:

  • The agency has three business days from the date of the request to determine if the requested records are open or closed.
  • If the records are closed, the agency must respond in writing specifying the legal authority for restricting access to the records.
  • Otherwise, the records are to be provided within the three-day period or a plan for providing access to the records provided to the requester.

Notice: certain records such as active or pending investigations, pending prosecutions, cases involving juveniles, and other certain crimes or incidents are not releasable under the Open Records Act.

Requests can be made via fax to (770)-964-9908, mail to 5060 Union Street Union Street Union City, Georgia 30291, or in person at the Police Department.

Background Checks

The Police Department provides criminal histories as part of a background check for individuals and employers. To obtain a criminal history and background check, you must report, in person, to the Records Division of the Police Department. When you report, you must present a valid government issued ID and complete a consent form before a criminal history and background check can be initiated. Background checks cost $30.00 each.

Download and complete the Consent to Obtain Criminal History Form(PDF, 189KB).

Notice: the Police Department does not provide driver histories. To obtain a driver’s history, please contact or visit the Georgia Department of Driver Services.

The Department no longer provides fingerprinting services. You may go to any certified Livescan facility to obtain fingerprinting.

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